Vacant job

Project Coordinator in Documentation and Quality

Do you want to work in a large and socially important technical project where quality, documentation, and structure are crucial for success?

As a Project Coordinator, you will play a central role in ensuring that the project's installations meet the required standards, that documentation is handled correctly, and that the project's information flow operates as it should. If you thrive in a role that combines administration, coordination, and technical understanding, this is an assignment for you.

Information about the position

Professionals Nord is looking for a Project Coordinator for a larger technical project with one of our clients in the energy and infrastructure sector. The assignment is part of our staffing services. You will be employed by Professionals Nord and work as a consultant for the duration of the assignment.

The project aims to address identified deficiencies in the installation work and ensure that future installations meet both internal and supplier quality requirements.

The client requests that all inquiries regarding the position be directed to [email protected].

You are offered:

• A key role in an important and long-term project
• Work closely with project managers, technical specialists, and contractors
• Opportunity to develop within project administration, document control, and quality work
• A structured onboarding and support in technical systems and working methods

Job Responsibilities

The role involves ensuring the project's internal and external documentation, following up on agreements, and managing the continuous information flow throughout the project. You will work closely with project management and be a central function for documentation, reporting, and meeting management.

Examples of responsibilities and tasks:

• Contract Follow-up: Manage, document, and follow up on information and changes that arise during the project
• Construction Meetings: Participate in construction meetings and document decisions, actions, and reconciliations; also participate in internal project meetings
• Reporting and Risk Management: Document changes, collect and structure material, and retrieve previous documentation as needed
• Ensure correct documentation according to the project's processes and quality requirements
• Maintain and organize the documentation structure for the project

The work requires an overview, attention to detail, and the ability to keep order in complex document flows.

We are looking for someone who

Requirements:
• Has previous experience in documentation or administrative work in technical projects
• Thrives in a coordinating role with many points of contact
• Has a good ability to structure information and work methodically
• Mastery of Swedish in spoken and written form – documentation is primarily done in Swedish

Meritorious:
• Experience from construction, energy, installation, or industrial projects
• Knowledge in quality assurance or contract management
• Experience in project meeting administration or minute-taking

Personal Qualities

To thrive and succeed in the role, you need to be structured, self-driven, and meticulous. You are confident in your communication and can translate meeting information, deviations, and decisions into clear documentation. Since you will be a central part of the project's information flow, it is important that you are responsible, solution-oriented, and have the ability to create order even when the pace is high.

START: As agreed
EXTENT: Full-time
LOCATION: Malmö
SELECTION: Ongoing